Wanting to make her son’s Eagle court of honor especially memorable, one of our troop moms decided to hire a caterer. She planned for the caterer to arrive and set up just before the ceremony was scheduled to begin.
As the clock ticked down, she prowled the entrance to the church, waiting in vain for the caterer to appear. Finally, she came inside for the ceremony, assuming (hoping? praying?) that the food would get to the church on time.
You can imagine her disappointment when she went into the reception room right after the ceremony and discovered there was no caterer and no food! (Fortunately, someone else had picked up the sheet cake from the bakery, and we had been able to scrounge soft drinks from the church kitchen as the ceremony proceeded.)
So, where was the caterer? At another church with a similar name about 10 miles away. This simple communications snafu guaranteed that the reception was memorable. In fact, I don’t think that mom will ever forget it!
You can draw two lessons from this cautionary tale. First, be absolutely clear that caterers, presenters, and guests know where your ceremony will be held. Specify the street address and provide maps if necessary.
Second, put someone other than family members in charge of important details like meeting a caterer, even if they have to skip the ceremony to get the job done. If a troop committee member had been on the lookout for that phantom caterer, for example, he could have placed a phone call when it was clear that nobody was going to show up and probably would have tracked down the missing food in time.