Invitations and the Multi-Scout Eagle Court of Honor

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Several years ago, I went, gift in hand, to an Eagle court of honor for a young man from my church. When I arrived, I realized there was a second honoree—one for whom I would have brought a gift had I realized ahead of time. (I knew him slightly but not well enough to garner an invitation from him.)

For whatever reason, that troop had encouraged each family to create and send its own invitations. That doubled the work of designing and printing invitations, of course, and it also meant that some people received two invitations while others, like me, received one invitation but only half the information they needed.

A better approach, I think, is to create a single invitation that applies to all your honorees and then to let each family send out its own copies. While you might save a few stamps by consolidating invitation lists, it’s much simpler to let each family doing its own mailing–especially if you use your ordinary communication channels, not mailed invitations, to reach current troop families.

One advantage of having families send out their own invitations is that each Scout can include a personal note in the invitations he sends. In our troop, for example, we’ve had Scouts want any gifts to go to the agencies their service projects benefited. We’ve also had Scouts hold separate friends-and-family gatherings in their homes for out-of-town guests. Information like that can easily be slipped into invitation envelopes before mailing.

Invitations aren’t the most important part of a court of honor. They do, however, set the tone for better or worse. Try to make it better.

 

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