How to Quickly Schedule Meetings and Events



In a perfect world, every meeting, outing, court of honor, and other activity in your troop would be scheduled months in advance at your annual program planning conference. Then, all you would have to do is publish one calendar each year, and everybody in the troop would know where to be and when to be there.

I don’t live in a perfect world, and I’m guessing you don’t either.

Throughout the year, things happen that require dates to be shuffled or added. Perhaps a troop committee meeting gets preempted by snow; perhaps an Eagle court of honor gets added to the schedule; perhaps you need to schedule an extra shakedown weekend for a high-adventure trip.

So how can you schedule or reschedule dates and ensure maximum participation? One great way is to create an online poll at All you have to do is create a list of possible dates and times and invite Scouts, leaders, and families to vote. (Each poll has a unique URL that you can send out via email.) Respondents can choose multiple options, and you can tell at a glance who has voted and which option is the most popular.

Doodle is totally free to use, although you can subscribe to a premium service that offers more features. It’s a great way to eliminate the guesswork from scheduling and to maximize attendance at specially called meetings.

So what web services make your life as a Scouter easier? The comments section is open.


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